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- 24 Feb. 2004
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Summit bulletin


Guidelines for submission of papers

Your paper will be published without any editorial intervention in the volume to be distributed to participants at the time of registration. Please follow these minimal guidelines on how to format your paper. These are the only formatting specifications we would like you to follow. Please contact us for any further clarification.

Submission of a manuscript implies that the work is original and the copyright has been transferred to TERI. It further implies that it is neither published anywhere nor has been kept under consideration for publication.

Submit your paper electronically definitely by 15 December 2003.

All invited papers will be published in the pre-conference proceedings. Contributed papers will be published in the pre-conference proceedings only if the contributors register for the conference. You will have to register for the conference on or before 31 December 2003 as the programme schedule has to be finalized accordingly.

Please send your paper in MS Word (any version) format. Please also send it in PDF or as hard copy.

Limit your paper to 5000 words.

Save your paper using a file name in the following pattern.
Invited papers: "author.doc" where `author’ is the surname of the first author.
Contributed papers: XX_author.doc" where `XX’ is the Paper Number (see acceptance letter); and author’ is the surname of the first author. In case our acceptance letter did not mention the paper number, please contact us immediately.

Use A4 size paper (210 by 297 mm). Please select A4 size for the PDF also.

Provide title in Times New Roman font, bold, 14 point, along with author/s name/s and affiliation/s in Times New Roman font, and 14 point.

Use Times New Roman font, 10 point for the main text, in single column. Paragraph heading and sub-headings have to be displayed properly (in bold).

Please set the margins as follows,
Top: 3 cm
Bottom: 3.8 cm
Left: 3.8 cm
Right: 2.5 cm

Place page numbers at the bottom of each page, centred on the width.

Set everything left-justified.

Print figures and tables interspersed with text and place them as near the point of mention as possible. Please add descriptors to tables and figures.

Use International SI (system of units). If other units are used, provide appropriate conversion factors for SI units.

Examples of reference citation in the text are given below:
(Author surname Year); e.g. (Lal 2002)
(Author A and Author B Year); e.g. (Lal and Agarwal 2002)

Give the list of references at the end of the paper, listed alphabetically. Examples are provided below.

1. Books

Authors/s (Surname, initials). Year
Title of the book in bold italics
Place of publication: Name of the publisher. *pp (total no. of pages)

2. For a paper/chapter in a book (multi-authored)

Author A, Author B, and Author C. 1999
Title of the paper/chapter in bold
In Title of the book in italics, pp. 45–50, edited by X and Y
Place: Publisher. * pp.

3. Journals/Magazines/Newsletters

Author(s). Year
Title of the paper in bold
Title of the journal/magazine/newsletter in italics Volume no(issue no.): 45–55

4. Reports

Author(s)/organization. Year
Title of the report in bold (only the first letter in caps)
Submitted to …
Place: Name of the organization/publisher. *pp. [serial number or any other identifier]

5. Web site

Author/organization. Year
Name of the article in bold (version if available)
Web site URL (Accessed on date, month, and year)

6. Paper in published proceedings

Author. Year
Title of the paper in bold, pp 45–50 (vol. no.)
In Title of the published proceedings in italics, edited by X, Y, and Z
Place: Publisher. * pp.
[Proceedings of the Title of the conference/workshop, city, country, date, organized by name(s) of organizers]



Last date for submissions

Submission of papers 15 December 2003
Conference registration (with fee) for contributors 31 December 2003
Submission of presentation 31 January 2004
Submission of brief resume 31 January 2004



Oral Presentation Guidelines

Submit the electronic version of your presentation and your brief resume (of about 50 words) definitely by 31 January 2004.

PowerPoint Presentation is highly encouraged. However, overhead (OH) transparencies can be used if preferred. The session venue will also have computerized LCD projection system.

Presentations will be pre-loaded for display at the conference. Please report to the Session Facilitator at least 30 minutes before the start of your session. Speakers making PowerPoint presentations can test their presentations in the Speakers' Preparation Room. A detailed programme schedule will be sent to you by 31 January 2004.

Time schedules for talks are as follows. Your session chairs will give you a warning cutoff to assure that the session remains on schedule.

Invited Talks 15 minutes
Contributed Talks 10 minutes
Warning Cutoff 3 minutes before the end of talk for Invited talks;2 minutes before the end of talk for Contributed talks.
Question-Answer /Discussions at the end of the session 20/30 minutes

While preparing your electronic presentation, carefully follow the following instructions
Save your PowerPoint presentation using a file name with the following pattern.
Invited talks: "author.ppt" `author’ is the surname of the first author.
Contributed talks: "XX_author.ppt" where `XX’ is the Paper Number (see acceptance letter); and `author’ is the surname of the first author.
Make all text very large, - preferably Georgia font, Bold, 28 points.
Leave enough space between lines.
Ensure strong colour contrast.
Make lines thick and text bold.
Unless necessary, avoid capital letters.
Restrict the amount of text.
To focus your audience on what you have to say, limit your slides to 20-25 (for Invited talks) and 10-15 slides (for Contributed talks).
Avoid the use of embedded animation and sound, including video clips, to minimize the chances of incompatibilities.

Speakers may consider bringing copies of handouts to distribute to those who would like the information.

Submission of final papers and presentation slides will be considered as permission to TERI to print and disseminate the same in the future, as they deem fit.


Poster presentation guidelines

Poster Size: The material for posters should be laid out to occupy 60 cm by 90 cm space and will be attached to canvas display boards by pushpins or removable tape. Pushpins will be provided. This size is equivalent to that of about eight A4 sheets arranged in two rows containing four each.

Display Boards: Only canvas display boards and no other displays such as tables, tripods, or audiovisual equipment will be provided or allowed.

Display time: Contributors are expected to mount their posters for preview no later than two hours before the scheduled session, and at least one of the contributors must be there to answer questions and to provide additional information about the research paper.
Detailed timings of poster sessions will be sent with the complete programme schedule.

Reference Materials: Presenters may consider bringing at least 30 copies of a handout that contains the project title, abstract, student researcher and faculty mentor's names, campus addresses, and email addresses to distribute to those who would like the information.
A copy of the poster presentation may be submitted to us by 31 January 2004.

The directions below are recommendations only:

1. The text should include the title, an abstract, an introduction, the methods used, a discussion section, and the conclusions. Be concise and stick to the main points of the project.

2. Text size should be no smaller than 14 points. This includes the text in illustrations and on graphs and charts.

3. All authors and their organisations or other affiliations should be included on a banner across the top of the poster.

4. If your poster can be accessed later on the web you should give the web site address on the top banner as well.

5. The presenter for the poster should be indicated by a footnote or asterisk, which also appears on the banner.

6. Use colour in your presentation to enhance the attractiveness and readability of the poster. Pictures and illustrations, where appropriate, are better in colour than in black and white. Mount printed text on coloured boards. Lay out the poster to flow from one section to another so the reader can easily read through the text.

Please note:

The best five posters displayed in the conference will be rewarded and the conference committee will forward the corresponding papers to reputed international journals.

Due to space constraint, only abstract of the papers selected for poster session will be published in the pre-conference proceedings.

Full papers of selected posters will be published in post-conference proceedings.

Please remember that your abstract/paper will be published in the conference proceedings only if you register for the conference. You may download the conference registration form from the web site and send to us, duly filled, along with the registration fee. The last date for receipt of your registration is 31 December 2003.